不知道如何写英文邮件？本文整理了常见职场场景的可复用模板与AI 提示词，覆盖：发起请求、跟进/催办、道歉、感谢、拒绝/委婉拒绝、交付物提醒、会议纪要等。你可以直接复制后按需替换变量即可。

专注撰写英文邮件
专业邮件不仅传达信息，更传递职业素养

通用开头与结尾

开头建议简洁、说明上下文；结尾清晰给出下一步。

Hi [Name],

Hope you're doing well. [一句话说明上下文/目的]

Best regards,
[Your Name]

常用短语

  • Just a quick note to follow up on...
  • I'm reaching out regarding...
  • Could you please take a look at...
  • Please let me know if you have any questions.

场景一：跟进 / 催办 (Follow-up)

原则：保持礼貌，假设对方只是忙而忘了，不要责问。

Subject: Following up on [Project Name / Request]

Hi [Name],

Just wanted to float this to the top of your inbox in case you missed it. 

Could you please let me know if [Action Needed] by [Date]?

Thanks!

AI 提示词：

Write a polite follow-up email to [Name] regarding [Topic]. I sent the original request on [Date] but haven't heard back. Keep it short and professional.

场景二：请求帮助 / 资源 (Requesting Support)

原则：清晰说明需求、背景与截止时间。

Subject: Request for [Item/Support] - [Project Name]

Hi [Name],

I'm currently working on [Project] and would need your help with [Task]. 

Could you please provide [Resource/Info] by [Date/Time]? This will help us [Benefit/Goal].

Let me know if you need more context.

场景三：委婉拒绝 (Polite Refusal)

原则：感谢邀请 -> 拒绝原因（太忙/不在职责范围） -> 给出替代方案（可选）。

Subject: Re: [Invite/Request]

Hi [Name],

Thanks for thinking of me for this. Unfortunately, I don't have the bandwidth to take this on right now due to [Current Priority].

Perhaps [Alternative Person] might be able to help?

Best,

AI 提示词：

Draft a polite email declining a meeting invitation for [Reason]. Suggest rescheduling to next week or offer to provide updates via email instead.

场景四：总结与行动点 (Recap & Next Steps)

原则：列点清晰，责任到人。

Subject: Recap: [Meeting Name]

Hi all,
        
  • Attaching [doc] for your reference.
    • 
      

      
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